Fall Charter Show

Registration is open!

Charter Show 2025

Our show dates for 2025 are Tuesday November 11th to Friday November 14th (until noon). Our host venue is Nanny Cay Resort and Marina. Additionally, Virgin Gorda Yacht Harbour will feature a selection of &Beyond Yacht Charter boats.

Who can sign up

The show is open to ALL term charter crewed yachts regardless of one's home base.You do not need to be CYS member to attend , although members do enjoy year round benefits as well as a discounted show. Read more about member benefits.

Become a Member

Did we mention the most valuable benefit of being a member is becoming part of a tight knit community of like minded crews in the BVI who have created a vital support network for one other? You will not find a more helpful group of professionals who are ready and willing to assist one another whether on or off charter.

Charter Show Participants

WHO CAN SIGN UP: Whilst we don’t like to play favourites we do have to prioritize certain roles at the show. Yachts, crews and brokers are key to the event. Then we do our best to accommodate everyone else.

BOATS AND CREWS IN THE BVI: The Charter Yacht Society show is open to ALL term charter crewed yachts regardless of one's home base. You do not need to be CYS member to attend , although members do enjoy year-round benefits as well as a heavily discounted show. Read more about member benefits here. Refer to YACHT REGISTRATION below for specifics on pricing.

VENUE: Nanny Cay is our host venue. Nanny Cay is able to confirm the allocation of 50+ slips. Once we reach registration capacity boats will be waitlisted. This is to ensure we do not overcommit. DO NOT PANIC! Historically, we do eventually work our way through the waitlist. In addition, this year, Virgin Gorda Yacht Harbour will be used to showcase a selection of &Beyond Yacht Charter boats. A shuttle will be provided during the day to transport brokers to the marina.

BROKERS: Nanny Cay offers brokers 20% off the rack rates which start at $210 per night plus tax and service charge. There are a variety of room categories. Villas are also available although the discount does not apply. Any broker desiring to book for 5 nights, arriving Sunday 8th and departing Friday 14th of November, can enjoy a 30% discount. Reservations must be made direct at: reservations@nannycay.com. See BROKER REGISTRATION below for more additional show information and pricing.

CLEARINGHOUSE REPS and MANAGERS: If you plan to attend the show and engage with brokers and crews you must register.

VENDORS: Our marine expo affords captains, chefs and brokers the once-a-year opportunity to meet, in person, representatives of local businesses which offer quality products and services that ensure guests have the experience of a lifetime. Our expo typically features 30+ businesses and takes place the evening of the first show day. This year Tuesday November 11th. See VENDOR REGISTRATION below to find out how one can secure a spot.

As the Sailing Capital of the Caribbean our waters remain azure blue and an average temperature of 80 degrees Fahrenheit. The trade winds blow predictably and steadily year-round. In a world full of changes, we assure you these are constants in the BVI.

2025 Sponsors

Gourmet Foods (formerly Grape Expectations)

01 General Information for Yachts on Docks

Show dates Tuesday November 11th - Friday November 14th (until noon) 2025
Coordinator: Janet Oliver 284-494-6017 (not during show dates) / 284-346-2739 info@bvicrewedyachts.com
Host venue: Nanny Cay Hotel & Marina
Dockmaster: Richard
Marina Office**: 284-394-2512 Email: marina@nannycay.com or VHF Channel 16/68

**NOTE: CYS submits a list of all registered yachts and yacht details to the marina. You DO NOT need to contact the marina to reserve a spot unless you need to reserve a slip outside the dates 9th - 15th. Assigned spaces will be released approximately a week before the show.

CYS DOCKAGE DISCOUNT!

Whilst dockage, electricity and water are NOT covered in your registration fees Nanny Cay continues to offer 10% off dockage rates for members only. Before entering the marina, be sure to call to confirm your approach. Once secured in your slip go to the marina office to sign in.

ARRIVAL and DEPARTURE dates on your profile are critical to placement on the docks. If you are uncertain, make your best guess. You can always go back and change it. NOTE: Without dates your yacht will not show up on the list of Registered Yachts nor will we be notified of your registration.

IMPORTANT! If you are arriving from outside the BVI, DO NOT enter the marina without first clearing Customs and Immigration.

REGISTRATION FEES can be found below.

Visit Nanny Cay Marina for details on other marina fees.

02 Yacht Registration

SHOW AND MEMBERSHIP FEES

Current CYS Member Yacht: Show Fee + 2026 membership dues. Refer to table below
Joining CYS Member Yacht: 2025 new member dues (prorated to no less than 6 months) + Show Fee + 2026 membership dues. Refer to table below.
Non-Member Yacht: $1000
Due to the ever-increasing number of crews on yachts we add $100 / crew in excess of 2
Register and pay early and get as much as 15% off show fee and 5% off renewing membership fee. CYS members have priority until July 30th
All discounts end 30th September. See table below.

Full CYS Membership is open to BVI based term charter boats with permanent crew aboard. Dues are based on maximum occupancy winter rates. (Not holiday rates)

CYS Associate Membership is available to term charter boats with permanent crew aboard, are foreign based but charter in BVI waters. Must meet Virgin Islands Shipping and Maritime Authority requirements. Dues are based on maximum occupancy winter rates. (Not holiday rates).

Visit About Us to learn more about Associate Membership.

Early registration and payment: Up to 15% off Show Fee of $400 and 5% off renewing membership fees before 30th September

Winter Weekly Rate	Member Dues	New Member Dues	Charter Show Fee Discounts
0 - $20,000	$600 (-5%)	$300	$340 before June 30th/ $360 during July/ $380 during August
$20,000 - $30,000	$650 (-5%)	$325	$340 before June 30th/ $360 during July/ $380 during August
$30,001 - $40,000	$700 (-5%)	$350	$340 before June 30th/ $360 during July/ $380 during August
$40,001 +	$770 (-5%)	$385	$340 before June 30th/ $360 during July/ $380 during August

Reminder:

2026 Membership fees for Show Yachts must be paid prior to 30th September. Associate members should add $50 to membership fees.

Yacht Cancellation Policy:

Cancellation must be in writing.
Administrative cancellation fee of $50
After September 15th non-refundable fee of $150.
Yachts cancelled after October 21st No refund.

03 Charter Broker Registration

Charter Yacht Broker Registration

Before Aug 31st: *Accredited Brokers: $75 each. All other brokers: $125
After Aug 31st: Accredited Brokers: $100 each. All other brokers: $150
Late registration (after October 1st): add $25
Refer to the payment tab below for details
*Accredited Brokers commit to 10 guiding principles when working with clients and crew. Status is renewable on an annual basis(Januaray - December). Want to learn more about becoming an Accredited Broker? Select ACCREDITATION from the panel once you have logged in with your email address and password.

Broker Arrivals:

Getting here: Read about all your options for travelling to the BVI from direct flights to water taxis.
Ferry Schedule: To see the 3 ferry schedules in one place visit BVI Ports Authority.
Water Taxi availability: Island Time Water Taxi is offering water taxi services at a rate of $89 pp/each way plus $60 pp/each way for customs and immigration fees. All charges can be put on a card. Minimum of 8 brokers per trip. Email: reservations@islandtimeltd.com to enquire about taxi departure times that might fit your schedule. Office Phone: 1 284 346 0356.
Water Shuttle: This year we will be featuring a selection of &Beyond Yacht Charter boats at Virgin Gorda Yacht Harbour. A shuttle will be available throughout the day and on a daily basis to transport brokers to and from the marina.
New Brokers: In order, to get the most out of the charter yacht show we require ALL new brokers complete the New Broker Online Course presented by CYBA (Charter Yacht Broker Association).
The course is designed to give you a thorough knowledge of the yacht charter business, and provide a resource to which you can refer for guidance as your career evolves. Topics include but are not limited to Charter Broker Role and Responsibilities, Boat Show Purpose and Protocol, Yacht Databases, and Contract Terms Clauses and Applicability. Are you former or soon-to-be former crew? Many have gone before you, completed the course ahead of you and admit they learnt much more than they thought they would.
REDUCE, REUSE, RECYCLE: regardless of the location of our show, our environmental consciousness remains the same. We discourage the distribution of disposable water bottles at our shows. Brokers are encouraged to pack their favourite reusable bottle and we will ensure it never runs dry.
Registration is Open!

04 Payments

Good news! We are no longer adding an additional 4% to credit card charges. We accept VISA & MASTERCARD. We also accept payment by cash, or cheque, especially from CYS members.

Credit Card Authorization Form: Complete form, scan or take a picture and return to info@bvicrewedyachts.com.

ACH transfers can be accommodated if sending from a US bank account. Be sure to let us know the amount sent, when it was sent and the company name on the transfer. Contact us for full account details. Wire Transfers are also acceptable. Add $15 to cover bank charges.

Sorry, we no longer have an active PayPal account.

Wire Transfer or ACH Details: Banco Popular de Puerto Rico Ponce de Leon, 301 PDA6; Puerta de Tierra San Juan PR, 00901; ABA# 0215 020 11; SWIFT CODE: BPPR PRSX; For credit to: Charter Yacht Society of the BVI; a/c# 185 XXXXXX
Local Mailing Address:: Charter Yacht Society; PO Box 3252; Road Town, Tortola, BVI VG1110; OR
International Mailing Address:: Box 8309 PMB 713; Cruz Bay, St. John VI 00831

05 Vendor Registration

Marine Expo Registration

One of the main objectives at our annual Charter Show is creating connections, whether connecting yacht crews and brokers or local businesses and crews. We take every opportunity to ensure the most is made of having all industry representatives in one place at one time.

The Marine Expo or Marketplace is the perfect venue for business representatives to showcase their goods or services to the industry. It is just one night but "Oh what a night!". Attendees can taste, feel, sample, and observe. Our marine industry is successful because the network of related businesses is one of the best in the world.

2025 Marketplace details include:

When: November 11th from 6 pm – 9:00 pm (rain or moonshine)
Location: Near Peg Legs Tent @ Nanny Cay
Set up: 12 pm onwards. If more time is needed, let us know.
Please do not set up your tent without confirming your space with us.
Space: We have one very large common tent with 6-foot tables. Except for sister island attendees and sponsors, these are available on a first come first serve basis. Single spaces only available
Those erecting a tent are urged to use sandbags and / or breeze blocks due to underground lines. We have limited ground space for erecting one's own tent. Priority is given to sponsors.
Lights and Power: The common tent is lit. Separate tent users should bring an extension cord and lights. NOTE: Industrial appliances cannot be accommodated.
Can you sell at the event? Absolutely.
Cost: $150 per single space
Dismantling: We are guests at Nanny Cay and, as such, we are required to restore the property to its normal business state. Tents must be dismantled the day after the event.
Contact: Email our office info@bvicrewedyachts.com if you have any questions. Register interest by completing the form in the drop-down menu

Space is limited. Sign up early.

Non-Exhibiting Vendor

For those who would like to promote goods or services but are unable to attend the Marketplace, there is the option of registering as a Dock Walking Vendor. We ask the following of those in this category:

Branded clothing and CYS badge should be worn whilst on the dock.
Docks are open from 9:30 am until 4:30 pm. Lunch hour (12:30 - 1:30 pm) should be respected.
Brokers take priority. If crew are engaged with brokers, plan to return later.
Permission to board boats should not be assumed. It is at the invitation of crew.
Does not give access to any other show events.
Cost $100 per business. Max. 2 representatives
Send us an email info@bvicrewedyachts.com and tell us: Business name, Nature of Business, Contact name and number.